Maryland Police and Correctional Training Commissions

Maryland Police and Correctional Training Commissions

Out-Service Training Program

Overview

The Department of Public Safety and Correctional Services (DPSCS) supports the development of its employees through effective and timely training and professional development activities that equip employees with the knowledge, skills and attitudes to perform their current job duties and to prepare them to move into other positions within the Department. Managers at all levels within DPSCS are responsible for working with their employees to identify professional development needs and assisting employees in locating resources to meet those needs.

"Out-service training", as defined in this document, means all job related professional development and training activities coordinated, sponsored, and/or conducted by agencies outside of DPSCS, including public, private and non-profit agencies, colleges and universities, professional associations, and local, state and federal governments. It also includes professional development and training activities conducted by the Maryland Police and Correctional Training Commissions, whether or not a cost is associated with the program.

"Professional development and training program" means any activity offered for the purposes of improving knowledge, skills and attitudes of employees in performing their current job duties or preparing employees to move into other positions within DPSCS. This includes, but is not limited to, formal classroom programs, e-learning programs, distance learning, conferences, forums and summits, mentoring and coaching programs, and self-learning programs.

The Out-Service Training Program establishes a procedure for the processing and obtaining approval of applications to attend out-service training programs for which a registration fee, travel expenses, and/or release time from the job is required. The following guidelines describe the forms to be used, deadlines for submission, the approval process, and reporting system.

Application for Out-Service Training

In-State Programs
For professional development and training programs being conducted within Baltimore-Washington Metropolitan area, an employee must complete and submit the following forms and attachments:

(1) MS-551 (word)or MS-551 (pdf)(Application for Out-Service Training)

(2) Conference/training program brochure, indicating a description of the program, learning objectives, event sponsor, presenter(s) names, date, time, duration, location, and cost of the program

(3) Funding Certification

(4) Cover memo to the Executive Director, Professional Development and Training Division to include justification for the request

(5) Working Funds Expenditure Voucher Form; required by DPSCS Finance Office for payment by check.

Out-of-State or Out-of Country Programs
For professional development and training programs conducted outside of Baltimore-Washington Metropolitan area, an employee must complete and submit the above-mentioned forms and attachments, as well as the following additional form:

(6) GAD X-3A (word)orGAD X-3A (pdf)(Individual Request for Out-of-State Travel)

Out-Service Training Approval Process and Deadlines

Agencies are to continue using their internal process for approving out-service training requests. Once the necessary agency approvals have been received, all required forms are to be submitted by the agency’s Out-Service Training Coordinator to the Professional Development and Training Division.

Applications for in-state programs incurring costs of $1,000 or less must be received by the Professional Development and Training Division at least 30 days prior to the start of the conference/training. Applications for in-state programs incurring costs of more than $1,000 and for out-of-state or out-of-country programs must be received by the Professional Development and Training Division at least 45 days prior to the start of the conference/training. It is important to begin this process early to allow for forms that must be returned for inaccurate or incomplete information. Applications that are not submitted in a timely manner may be disapproved.

After review by the Professional Development and Training Division, notice will be sent to the Out-Service Training Coordinator. The forms will be forwarded to the appropriate unit for payment of fees, registration submission, and booking of travel arrangements.

Recordkeeping and Reports

The Professional Development and Training Division will maintain a database of all out-service training activities for the purposes of tracking training activities within the Department and gathering data on training trends and needs.

Quarterly updates will be provided to agency heads on the activities for their purposes in monitoring/tracking expenditure of conference/training funds.

Contact Phyllis Mills-Greene, 410-875-3506.